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Current Board Minutes

July 2025

Board of Directors Meeting

Cedar Glen Estates Co-op - meet.google.com/isq-nfmr-kor

Date: 07_/22_/2025 Location: Zoom

Time: Meeting Type: Monthly Board Meeting

Called by: Facilitator(s):

Minutes-taker:

Attendees

Board: Terri H.__x____ Patti H.__x___ Liz B____x____ Terry T___x_____ Anita T___x____

CASA & Property Manager: Grant H.___x___, Tamie.____x____, Jennifer O._____

Residents: Gaynell , Roger

Guests: Cole Powell

Introduction

Review & Approve Last Meeting Minutes

Terri made a motion to accept minutes as amended. Patti seconded, all in favor

Agenda Check

Board Member Go-Round

AGENDA ITEMS

Agenda Item 1: Insurance update, Cole Powell

Terri initiated the discussion on insurance coverage, prioritizing it due to Cole's

time-sensitive information. Cole, representing Hopp Insurance, explained that the

general liability, commercial umbrella, and commercial property policies were rewritten,

resulting in an annual saving of approximately $3,300. However, the directors and

officers policy could not be immediately rewritten due to its earlier renewal date and

would remain with the current carrier for a minimum three-month period to avoid

penalties. Tamie Kaufman inquired about receiving a form for the potential transfer of

the dishonesty bond, to which Cole agreed to send it. Board Account asked if they

needed to take any action regarding this specific form, and Tamie Kaufman advised that

they could decide whether to sign it once received, indicating that the insurance matters

appeared to be in order.

Agenda Item 2: Water and Sewer lines

Tamie Kaufman updated the board on the sewer line ownership issue, stating that Brian

Dasso sent a letter to C West and the water company to verify ownership. The sewer

company confirmed that the main lines are owned by the coop, coming off Rutledge

Road, while the lateral lines from the street to houses are the residents' responsibility as

per the current lease. Tamie Kaufman suggested creating a clear grid of responsibilities

for future member voting to avoid questions

Terri expressed skepticism about a quick response from Salmon Valley regarding the

water status, but Tamie Kaufman hoped Brian Dasso's involvement as an attorney would

prompt a higher-level response.

Agenda Item 3: New Payment Policy

Terri introduced a new payment policy and asked if members had reviewed it. Tamie

Kaufman explained the policy aims to standardize various co-op policies, allow for

payment plans up to five months, and establish criteria for a "member in good standing"

regarding payments. Tamie Kaufman recommended a policy of one late fee per 12

months, which Board Account supported.

Grant Hook stated that the policy aligned with current practices and had no outstanding

issues. The board discussed whether to approve the policy pending Brian's

amendments or wait. Grant Hook recommended waiting for Brian's review, suggesting

that Casa should foot the legal expense and to avoid having multiple versions of the

policy. The board decided to wait until next month to vote on the policy.

Agenda Item 4: Walk through newsletter

Terri brought up the walkthrough newsletter. Tamie Kaufman clarified that the intention

was a "friendly" notice to residents about the upcoming full space walkthrough, aiming

to encourage early cleanup rather than a surprise. Board Account offered to draft the

newsletter and partner with Tamie Kaufman.

Community Engagement and Newsletter Strategy

Grant Hook suggested leveraging volunteer engagement for newsletters, proposing a

quarterly schedule with board review before distribution. The board agreed to a

quarterly newsletter and decided to contact Miss Anita, who previously handled

newsletters.

Security Issues: Security Concerns and Proposed Solutions

Terri raised security issues, describing incidents of people with high-beam flashlights

disturbing residents and tampering with property . Tamie suggested calling the

non-emergency police line for guidance and discussed options like cameras and private

property signs. Tamie Kaufman recommended developing a relationship with the

Clackamas County Sheriff's Office for advice and suggested residents consider

personal security cameras.

Open Membership Forum:

Meeting Closing: Terri made a motion to adjourn the meeting. Patti seconded, all

in favor.

Cedar Glen Estates

Manufactured home community located at the foot of Mount Hood

Involving mutual assistance in working toward a common goal. a farm, business, or other organization which is owned and run jointly by its members, who share the profits or benefits.

How is mountain living?

Enjoying the quiet pace of the mountain. We are on, 'mountain time.'

What's a cooperative?